}

EU - GDPR Privacy Notice

European Residents

If you are a resident of the European Union (“EU”), United Kingdom, Lichtenstein, Norway, or Iceland, you may have additional rights under the EU General Data Protection Regulation (the “GDPR”) with respect to your Personal Data, as outlined below.  

For this GDPR Privacy Notice, we use the terms “Personal Data” and “processing” as they are defined in the GDPR, but “Personal Data” generally means information that can be used to individually identify a person, and “processing” generally covers actions that can be performed in connection with data such as collection, use, storage and disclosure.  Chkdin will be the controller of your Personal Data processed in connection with the Services.

Where applicable, this GDPR Privacy Notice is intended to supplement, and not replace, Chkdin’s Privacy Policy at https://virtualconnect.chkdin.com/privacy-policy/ (the “Privacy Policy”).  If there are any conflicts between this GDPR Privacy Notice and Chkdin’s Privacy Policy, the policy or portion that is more protective of Personal Data shall control to the extent of such conflict.  If you have any questions about this notice or whether any of the following applies to you, please contact us at [email protected]  

Category of Data

Source of Data

Purpose of Processing

Grounds for Processing

Specific Legitimate Interest

User Data (First & Last Name, Employer and Job Title)

Registration

- Profile Making
- Interactions

- Analytics

Legitimate Interest

Creating a user profile for registration and internal interactions and generating final analytics.

User Data (Email Address & Mobile Number)

Registration

- Transactional Communication

- Notifications

Legitimate Interest

Sending a communication for a transaction done while registration or any important notification.

Demographic Data (Age & Gender)

Profile

- Analytics

Legitimate Interest

Creating demographical analytics for event reporting

 

 

 

 

 

How and With Whom Do We Share Your Data? 

We may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries.

 These parties include:

  • Hosting Service Providers
  • Mailing Service Providers
  • Product Development Service Providers
  • Integrated Tools Service Providers
  • SMS and Mobile Notification Service Providers

We also share Personal Data when necessary to complete a transaction initiated or authorized by you or provide you with a product or service you have requested.  In addition to those set forth above, these parties also include:

  • Other users (where you post information publicly or as otherwise necessary to effect a transaction initiated or authorized by you through the Services) 
  • Social media services (if you interact with them through your use of the Services)
  • Third party business partners who you access through the Services
  • Your vendors and service providers, such as customer relationship management system providers

We also share Personal Data when we believe it is necessary to:

  • Comply with applicable law or respond to valid legal process, including requests from law enforcement or other government agencies
  • Protect us, our business or our users, for example to enforce our terms of service, prevent spam or other unwanted communications and investigate or protect against fraud
  • Maintain the security of our products and services

We also share information with third parties when you give us consent to do so.

Last, we share Personal Data with our affiliates or other members of our corporate family. Furthermore, if we choose to buy or sell assets, user information is typically one of the transferred business assets. Moreover, if we, or substantially all of our assets, were acquired, or if we go out of business or enter bankruptcy, user information would be one of the assets that is transferred or acquired by a third party, and we would share Personal Data with the party that is acquiring our assets. You acknowledge that such transfers may occur, and that any acquirer of us or our assets may continue to use your Personal Information as set forth in this policy.

 

What Security Measures Do We Use? 

We seek to protect Personal Data using appropriate technical and organizational measures based on the type of Personal Data and applicable processing activity.  

  • The Chkdin website uses SSL (https).
  • Account credentials are hashed when stored in our database.
  • The authenticity of request methods are verified to prevent CSRF (cross-site request forgery) attacks.
  • Chkdin employees use Single Sign-On (SSO) and passwords and enable screen locking.
  • Access to AWS and Payment Processors is limited on a need to know basis and requires Two-Factor Authentication (2FA).
  • Access to production data requires VPN access which is restricted to only the people that need it.
  • Chkdin performs third-party penetration testing.

 

How Long Do We Retain Your Personal Data? 

We retain Personal Data about you for as long as you have an open account with us or as otherwise necessary to provide you Services. In some cases we retain Personal Data for longer, if doing so is necessary to comply with our legal obligations, resolve disputes or collect fees owed, or is otherwise permitted or required by applicable law, rule or regulation. Afterwards, we retain some information in a depersonalized or aggregated form but not in a way that would identify you personally.

 

 

Personal Data of Children:  

As noted in the https://virtualconnect.chkdin.com/privacy-policy/ we do not knowingly collect or solicit Personal Data from anyone under the age of 13.  If you are under 13, please do not attempt to register for the Services or send any Personal Data about yourself to us.  If we learn that we have collected Personal Data from a child under age 13, we will delete that information as quickly as possible. If you believe that a child under 13 may have provided us Personal Data, please contact us at [email protected] 

 

What Rights Do You Have Regarding Your Personal Data? 

You have certain rights with respect to your Personal Data, including those set forth below.  For more information about these rights, or to submit a request, please email [email protected] Please note that in some circumstances, we may not be able to fully comply with your request, such as if it is frivolous or extremely impractical, if it jeopardizes the rights of others, or if it is not required by law, but in those circumstances, we will still respond to notify you of such a decision.  In some cases, we may also need you to provide us with additional information, which may include Personal Data, if necessary to verify your identity and the nature of your request.  

  • Access:  You can request more information about the Personal Data we hold about you and request a copy of such Personal Data by emailing [email protected] 
  • Rectification: If you believe that any Personal Data we are holding about you is incorrect or incomplete, you can request that we correct or supplement such data. You can also correct some of this information directly by emailing [email protected] 
  • Erasure: You can request that we erase some or all of your Personal Data from our systems.  
  • Withdrawal of Consent: If we are processing your Personal Data based on your consent (as indicated at the time of collection of such data), you have the right to withdraw your consent at any time. Please note, however, that if you exercise this right, you may have to then provide express consent on a case-by-case basis for the use or disclosure of certain of your Personal Data, if such use or disclosure is necessary to enable you to utilize some or all of our Services. 
  • Objection: You can contact us to let us know that you object to the further use or disclosure of your Personal Data for certain purposes, such as for direct marketing purposes. 
  • Restriction of Processing:  You can ask us to restrict further processing of your Personal Data.
  • Right to File Complaint:  You have the right to lodge a complaint about Chkdin’s practices with respect to your Personal Data with the supervisory authority of your country or EU Member State. 

 

Transfers of Personal Data:

The Services are hosted and operated in India, Singapore and United Kingdom through Chkdin and its service providers, and if you do not reside in India, laws in India may differ from the laws where you reside. By using the Services, you acknowledge that any Personal Data about you, regardless of whether provided by you or obtained from a third party, is being provided to Chkdin in India. and will be hosted on India, Singapore or United Kingdom servers, and you authorize Chkdin to transfer, store and process your information to and in India, and possibly other countries.  You hereby consent to the transfer of your data to India. 

 

What If You Have Questions Regarding Your Personal Data? 

If you have any questions about this GDPR Privacy Notice or our data practices generally, please contact us using the following information:   

Harlalka Services India Private Limited
Terrace Floor, #1144, 23rd Main Rd,
HSR Layout 560102
BENGALURU IN

Email Address : [email protected]
Telephone Number : 9742154666